Infrastructure & Operations Directorate Administrator
Company: Lawrence Livermore National Laboratory
Location: Livermore
Posted on: February 3, 2025
Job Description:
Infrastructure & Operations Directorate AdministratorMid-Senior
Level - Full-timeBusiness Operations - Livermore, CA -
01/29/2025Reference #: REF6882BJob Code: A01.5 Business Operations
Spec 5Organization: Operations and Business OfficePosition Type:
Career IndefiniteSecurity Clearance: Anticipated DOE Q clearance
(requires U.S. citizenship and a federal background
investigation)Drug Test: Required for external applicant(s)
selected for this position (includes testing for use of
marijuana)Medical Exam: Not applicableJoin us and make YOUR mark on
the World!Are you interested in joining some of the brightest
talent in the world to strengthen the United States' security? Come
join Lawrence Livermore National Laboratory (LLNL) where our
employees apply their expertise to create solutions for BIG ideas
that make our world a better place.We are committed to a diverse
and equitable workforce with an inclusive culture that values and
celebrates the diversity of our people, talents, ideas,
experiences, and perspectives. This is essential to innovation and
creativity for continued success of the Laboratory's mission.Pay
Range$157,650 - $193,020 AnnuallyThis is the lowest to highest
salary in good faith we would pay for this role at the time of this
posting. Pay will not be below any applicable local minimum wage.
An employee's position within the salary range will be based on
several factors including, but not limited to, specific
competencies, relevant education, qualifications, certifications,
experience, skills, seniority, geographic location, performance,
and business or organizational needs.Job DescriptionWe have an
opening for an Infrastructure & Operations (I&O) Directorate
Administrator to lead and oversee administrative and personnel
operations. I&O is a diverse and complex organization
consisting of 4 departments, including Emergency Management,
Infrastructure Maintenance and Utilities, Infrastructure
Engineering Operations, and Environmental Restoration. I&O
provides expert services that enable world class science and the
national security mission by ensuring that LLNL property,
buildings, facilities, and infrastructure are equipped to provide
quality support. In this role you will serve as a key member of the
I&O senior management team and participate in strategic
business, workforce, and operational planning activities.This
position may offer a hybrid schedule, which includes the
flexibility to work from home one or more days per week. The
specifics of the hybrid schedule, including the exact number of
days required in the office and virtual work options, may vary
based on the needs of the organization.You will
- Direct and oversee the Directorate's business operations and
personnel management function of over 600 employees including a
large population of collective bargaining employees to achieve
long-range directorate/programmatic goals through interactions with
high-level personnel both internally and externally.
- Strategically develop administrative, operational, and
institutional policies, procedures, methods and practices in
support of Laboratory-wide initiatives; assess administrative
needs, develop and implement procedures, methods, and practices to
support fast-paced Human Resources (HR) activities at the
directorate level.
- Serve as a member of the I&O senior management teams and
participate in business and workforce restructuring and planning,
operational issues, and strategic planning activities.
- Direct, assess, and oversee the I&O business operations
staff and administrative team, including oversight of recruiting,
hiring, training, performance management process, ratings, salary
and implementation of office technology systems and
procedures.
- Oversee and manage the administrative staffing levels to ensure
adequate support for mission activities and all salary activities
for the directorate, including reclassifications, mid-year salary
adjustments, monthly budget reporting, and compliance with
collective bargaining salary requirements.
- Analyze and interpret HR requirements and guidelines to
determine effective courses of action for optimal outcomes.
Investigate and provide recommendations to managers and supervisors
regarding administrative and personnel matters.
- Oversee employee relations, personnel, and collective
bargaining employee issues working closely with Supervisors, Senior
Management, the Human Resource Business Partner, and Staff
Relations.
- Facilitate various internal committees and meetings to ensure
timely communication of personnel-related policies and issues.
Serve as a representative of the Principal Directorate on
institutional committees and working groups.
- Perform other duties as assigned.Qualifications
- Ability to obtain and maintain a U.S. DOE Q-level security
clearance which requires U.S. citizenship.
- Bachelor's Degree in a related field or equivalent combination
of extensive experience and education in a related business,
operational and/or organizational area.
- Proven supervisory experience with strong leadership and
team-building skills, capable of effectively developing and
managing a high-performing business and operations support
team.
- Advanced experience overseeing and executing complex
comprehensive salary review processes and analytics and balancing
monthly budgets to support organizational objectives.
- Exceptional interpersonal, verbal, and written communication
skills to effectively explain, negotiate, and persuade staff and
management during conflict resolution, facilitating consensus on
complex personnel and business operations matters to achieve
favorable outcomes.
- Experience interpreting and applying a wide variety of
personnel policies and procedures with broad knowledge of
recruiting, hiring, performance management, and employee relations
practices and an understanding of HR compliance requirements for
hiring FLSA, ADA, EEO, etc.
- Strong administrative and organizational skills with attention
to detail and flexibility. Ability to independently coordinate and
prioritize complex tasks under tight deadlines and a fast-paced
environment.
- Advanced experience leading and supervising business,
operational and/or organizational activities, building
administrative teams and managing a diverse group of supervisors,
exempt and non-exempt staff.
- Advanced analytical and problem-solving skills with the ability
to independently anticipate, identify, and resolve complex issues
effectively while fostering a positive work environment.
- Experience in employee relations personnel issues management
with strong conflict resolution skills along with a solid
understanding of labor laws, organizational behavior, and HR
policies.
- Experience working effectively on a variety of institutional
and/or organizational projects and resolving organizational
issues.Qualifications We Desire
- Experience or understanding working with Unions, negotiations,
and collective bargaining agreements.
- Experience overseeing internal and external audits,
assessments, action items, or high-level inquiries.
- Experience leading and overseeing a variety of
cross-organizational and/or integrated projects.
- Knowledge of LLNL operations and DOE or similar agency
requirements.Additional InformationAll your information will be
kept confidential according to EEO guidelines.Position
InformationThis is a Career Indefinite position, open to Lab
employees and external candidates.Why Lawrence Livermore National
Laboratory?
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible schedules (*depending on project needs)This position
requires a Department of Energy (DOE) Q-level clearance. If you are
selected, we will initiate a Federal background investigation to
determine if you meet eligibility requirements for access to
classified information or matter. Also, all L or Q cleared
employees are subject to random drug testing. Q-level clearance
requires U.S. citizenship.Pre-Employment Drug TestExternal
applicant(s) selected for this position must pass a post-offer,
pre-employment drug test. This includes testing for use of
marijuana as Federal Law applies to us as a Federal
Contractor.Wireless and Medical DevicesPer the Department of Energy
(DOE), Lawrence Livermore National Laboratory must meet certain
restrictions with the use and/or possession of mobile devices in
Limited Areas. Depending on your job duties, you may be required to
work in a Limited Area where you are not permitted to have a
personal and/or laboratory mobile device in your possession. This
includes, but not limited to cell phones, tablets, fitness devices,
wireless headphones, and other Bluetooth/wireless enabled
devices.If you use a medical device, which pairs with a mobile
device, you must still follow the rules concerning the mobile
device in individual sections within Limited Areas. Sensitive
Compartmented Information Facilities require separate approval.
Hearing aids without wireless capabilities or wireless that has
been disabled are allowed in Limited Areas, Secure Space and
Transit/Buffer Space within buildings.How to identify fake job
advertisementsPlease be aware of recruitment scams where people or
entities are misusing the name of Lawrence Livermore National
Laboratory (LLNL) to post fake job advertisements. LLNL never
extends an offer without a personal interview and will never charge
a fee for joining our company. All current job openings are
displayed on the Career Page under "Find Your Job" of our website.
If you have encountered a job posting or have been approached with
a job offer that you suspect may be fraudulent, we strongly
recommend you do not respond.We are an equal opportunity employer
that is committed to providing all with a work environment free of
discrimination and harassment. All qualified applicants will
receive consideration for employment without regard to race, color,
religion, marital status, national origin, ancestry, sex, sexual
orientation, gender identity, disability, medical condition,
pregnancy, protected veteran status, age, citizenship, or any other
characteristic protected by applicable laws.Our goal is to create
an accessible and inclusive experience for all candidates applying
and interviewing at the Laboratory. If you need a reasonable
accommodation during the application or the recruiting process,
please use our online form to submit a request.The California
Consumer Privacy Act (CCPA) grants privacy rights to all California
residents. The law also entitles job applicants, employees, and
non-employee workers to be notified of what personal information
LLNL collects and for what purpose. The Employee Privacy Notice can
be accessed here.Operated by the Lawrence Livermore National
Security, LLC for the Department of Energy's National Nuclear
Security Administration.
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Keywords: Lawrence Livermore National Laboratory, Ceres , Infrastructure & Operations Directorate Administrator, Other , Livermore, California
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